5 Significant Questions to Ask Your Event Management Company Before You Hire Them
A lot has been said about the potential benefits of hiring an event management company to make an event scintillating and unforgettable. Undeniably, procuring a professional event management company reduces the burden from your shoulders manifold times and renders your ample time to focus on other core tasks.
Today, there is a myriad of eminent event management companies prevailing in the market who can cater to all of your event-related requirements. The principal question is, which event company to bring on board to manage your next event? A lot of crucial factors like budget, company policies, time duration etc. need to be taken into account before you join hands with the company for your event management.
Here are 5 imperative questions you must ask event management companies in Delhi NCR before you bring them on board for the job.
- What range of Services are they offering?
An event could be of any theme, be it wedding function, birthday party, anniversary party etc. Therefore, it is imperative to know the range of event management services provided by an event planning company to ensure they can perfectly handle your requirements. When you are well aware of the services of the event management companies, you know well which elements to pick to make your event truly enchanting.
- What are Your Cancellation and Refund Policies?
A huge chunk of the individuals ignores this pointer while they are in talks with an event management company for the job. Mishappenings can occur at any place, anytime, and anywhere. If you face any unwanted situation where you need to cancel the event, surely you don’t want your entire money to be flushed away like that. Make sure to ask all the cancellation and refund policies of the company and also clarify how much they will charge in the scenario of the event cancellation?
Moreover, cancellation terms differ from company to company. If you are hiring 2-3 event management companies for your event, ask individually their cancellation and refund policies. There are certain cases where an event company is not liable to pay up for the event cancellation. The best example is the ‘act of god’. Even though no one thinks about that, but it is crucial to clear all these pointers so that credibility could be maintained between the customer and the vendor.
- Which Staff Members will be Present on Your Event Day?
Obviously, instead of communicating with numerous individuals, you would like to be in touch with the single person who is in charge of all the work. Ask your event management company will there be an entire team working for your event or just a single person? Are multiple meetings possible for the event? Will the company provides any backup in case a worker falls ill or gets absent? Who will be onsite contact person? Clarify all these questions from the event management company before you hire them
- What is your exact payment structure? Is there any additional service I have to pay?
It is vital to get a clear idea of the payment structure of an event planning company so as to avoid any payment related arguments in the future. You must ask what would be the payment mode. Are travel expenses included in the fee structure? Will there be an additional service charge for the technical and support staff?
You should clarify everything related to the payment structure before the event commences.
- How much Time they will take to set up the Event?
You have to ensure from the event planning company about the time they will consume to set up your entire event. You definitely don’t want to face the embarrassment of event preparation going in front of your guests. Get a strong commitment from the event management company for the time required to set up and put away all the equipment. Delay in the process can cost you hefty as the venue owner will charge you for the extra time.
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